About this position
This position is located in the Staff Advisory Services of the Human Resources Management Section, Division of Administration. The Human Resources Assistant works under the direct supervision of the Human Resources Officer.
Responsibilities
Within delegated authority, the Human Resources Assistant will be responsible for the following duties: Recruitment and placement •Assists in the filling of posts in the professional category, particularly the completion of pre-recruitment formalities, calculating salaries and related benefits, preparing and dispatching offers of appointment and Statement of Emoluments. •Coordinates the on-boarding process, including medical clearance, travel arrangements, shipment of personal effects,visa matters, induction and the release/reporting of selected candidates . Administration of entitlements •Advises staff and administrative assistants in substantive offices and prepares written response to queries concerning HR related matters in particular those related to benefits and allowances. •Reviews and processes staff members’ entitlements related claims and other HR-related matters, including dependency allowance, education grant, rental subsidy, mobility and related allowances, medical insurance, group life insurance, pension fund, and time and attendance (covering overtime, night differentials, compensatory time off, sick leave, special leave without pay, and flexible working accessibility arrangements). •Reviews and processes relevant Personnel Actions and entitlement transactions in "Umoja”, an enterprise resource planning software, and maintains/updates relevant database and reference tables, including monitoring contractual status of staff members and timely extension of fixed-term appointments by utilizing reporting functionalities in HR systems and processing the movement of Professional staff on transfer/secondment/loan within the UN system of organizations. •Undertakes monitoring functions on applicable entitlements and follows up on cases identified for the purpose until closure of each case. General •Provides general office support services; drafts and/or processes a variety of correspondence and other communications and assists in the preparation for distribution / submission to various offices. Sets up and maintains reference files/records (electronic and paper). •Maintains automated database containing HR related statistics and prepares periodic reports and reviews organizational staffing tables; generates and reviews business intelligence reports from the enterprise resources planning system. •Performs other duties as required.
Education
High school diploma or equivalent. Additional training in human resources management skills is desirable.
Work Experience
A minimum of seven years of progressively responsible experience in human resources management, administrative services or related area is required.
Experience working in the United Nations Common System is desirable.
Experience working with Enterprise Resource Planning software, i.e. SAP or Peoplesoft in HR modules is desirable.
Experience in handling benefits and entitlements in an international organization is desirable
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
How to apply:
Please visit here to apply: https://www.unescap.org/jobs